We are open throughout the school year. A $50 Registration Fee is required for each child. When you register your child you book and pay for a space for that child per month for the duration of the School Year – with the exception of Pro D Days and Christmas & Spring Breaks. That space is then guaranteed and it cannot be given to anyone else. This gives you the flexibility as to how you use that space during the school year. Fees are payable monthly for the duration of a ten (10) month period, and are non-refundable in the case of non-attendance, sickness or holidays. The regular fee schedule is based on registration for 10 months. Fees are due and payable on the first (1st.) day of each month. In order to ensure that all fees are received in good time we require 10 cheques dated for the first of each month, received on or before the first day of the school year or on the first day your child attends. If there are any changes in the regular monthly fees your cheque(s) will be returned to you be adjusted accordingly. Fees for any occasional additional care are due & payable on the required day. If payment of any fees is not forthcoming after one month then we reserve the right to suspend care for your child until the outstanding fees have been paid.
All cheques should be made payable to Camp Ridgeview, Holly House or Erico Childcare Consultants Ltd depending on which Centre your child is registered at.
If the name on the cheque differs from that of your child please write the CHILD’S FIRST & LAST NAME on each cheque.
Receipts for Tax purposes will be issued in February each year.
There will be a $30 charge for all NSF cheques. More than one NSF cheque may result in withdrawal of care for your child.
The Contract/Agreement for Childcare Subsidy is between the parent/Guardian and the Ministry. The claims are made by, and the payment is sent directly to the Childcare Provider.
The amount the Childcare Provider (CP) is allowed to claim is subject to the ATTENDANCE of
the child on any given day during the month.
If the parent informs the CP that the child is sick then that is allowed. (There is a maximum of 10 consecutive days allowed for sickness in a month.) If the child does not attend, for any other reason, the Subsidy cannot be claimed for that day. The CP has to keep daily records of attendance, which the Ministry can audit at any time against Subsidy claims made.
As the Subsidy payment, in most cases, does not cover the full amount of the Monthly Fees, the Parent is responsible for payment of the balance. Therefore, since registration at our Centres is based on reservation and payment for the child’s SPACE per month, the parent is also responsible for the amount of the Subsidy payment not able to be claimed because of the non-attendance of the child. Billing for this will be done at the end of each month.
Extra Subsidy payments can be arranged with the Ministry for Pro D Days and holidays. Again this payment does not cover the full amount as stated in the Fee Schedule, so the parent is responsible for payment of the balance.
REGISTRATION & PLACEMENT - La Maison & Club West.
Because of the Licensed Capacity for both Centres the following ‘pecking order’ will be used to determine who will be placed at each Centre in September. This does not mean that we cannot care for your child(ren) but it may mean that they will be cared for at either Camp Ridgeview or Holly House instead. These children will automatically be moved back to their own School’s Centre when a suitable opening arises. Once all these children have been re-housed then, and only then, will children on our Waitlist be considered. PLEASE NOTE: As space is at a premium all registered days must be paid for and fully utilized. Failure to do this will automatically cause a review of your registration and may result in a change in care venue.
Priority for those families registering for the entire school year will be as follows:
1. Before and after school 5 days per week. (Session 1 & 3)
2. Before and after school 4 days per week. (Session 1 & 3)
3. After school 5 days per week. (Session 3)
4. Before and after school 3 days per week. (Session 1 & 3)
5. After school 4 days per week. (Session 3)
6. After school 3 days per week. (Session 3)
7. Before and after school 2 days per week. (Session 1 & 3)
8. After school 2 days per week. (Session 3)
9. Before and after school 1 day per week. (Session 1 & 3)
10. After school 1 day per week. (Session 3)
CHANGES IN CARE
If your care needs change and you wish to reduce your regular care times, or cancel your registration, one Calendar Month's notice in writing must be given. However, once your Registration has been cancelled or your regular days reduced, we can no longer guarantee your space if you wish to return.
If you wish to add to your regular care times/days and space permits, then 24 hrs. notice is necessary.
KINDERGARTEN AND GRADE 1 CHILDREN:
A staff member will take the Kindergarten & Grade 1 children, who attend Session 1 before school, to their classroom in the mornings, and those attending Session 3 after school will be collected from their classroom at 3:00pm. In May and June the Grade 1 children may be allowed to come and go by themselves, depending how secure they are.
SCHOOL HOLIDAYS & NON-INSTRUCTIONAL/EARLY DISMISSAL DAYS:
During the school year, September to June, we will be open from 7:30am – 6:00pm on school holidays and non-instructional days. A list informing you of all these will be given out at the beginning of the School Year. Please note that only Full Day care is offered on these days.
Registration is necessary for Holidays & Pro D Days. The regular monthly fees do not include Pro D Days or Christmas & Spring Break. Approximately two weeks prior to the holidays or Pro D Days, Registration Forms will be given out. These must be completed and returned, together with a cheque, by the Registration deadline. Pertinent information, charges and the registration/payment deadline will be printed on the forms. These deadlines are firm and failure to register in time will result in your child not being accepted into the program for the requested day(s). Registrations will not be accepted without payment. Once the Registration Deadline has passed days may not be changed and there will be no Drop In’s allowed. All fees for these days are non-refundable and no credit can be given except with a Doctor’s Note and providing there is space on the replacement day. The fees include care from 7:30am – 6:00pm. All field trips, outings and transport are included. There are no hidden extras! Once the program has started days cannot be cancelled or changed and there can be no drop-ins.
Christmas & Spring Break: A detailed schedule of activities will be given out the week prior to the holiday period. This schedule is organized once all Registration Forms have been received, and is governed by the number of children attending each day, which Centres are open, the number of staff required and transportation.
Children registered but not normally attending on a regular basis may be able to register for Christmas & Spring Break after the Registration Deadline has passed, but the full daily rate will apply and registration will be subject to availability.
Arrival & pick-up times: Children registered for school holidays, & Pro D Days should arrive no later than 9.30am (unless prior arrangements have been made) and, if an outing or activity has been
arranged, they will not be able to be collected until 3:00pm at the earliest. If the children are
not at the Centre when you arrive, a note will be left on the door informing you of their whereabouts and our intended return time. If your child is not going to attend as planned, on any of these days, we must be informed, but no refunds can be made.
Early dismissal days: There is no need for Registration - we will be open to accommodate the early dismissal times of one hour earlier than normal. There is no extra charge for these days. Children normally attending on these days will just be expected at the Centre one hour earlier than usual. However if the early dismissal time is more than one hour earlier than normal then additional charges will be levied.
Extra charges: These cover Pro D Days, Christmas & Spring Break. Once paid, all charges for field trips & outings are included. There are no hidden extras!
Kindergarten Staggered Entry: At the beginning of each School Year the Kindergarten children have a staggered entry with short school days during the first week. The school will notify you regarding the days and times that your child will be attending school. In order to help Kindergarten parents we are open all day during this week to care for your child when they are not at school. We will take them to their class at the appointed times and collect them when they are dismissed. However the school does not notify us who is attending on which days and when, so if you require care during this week you need to let us know your care requirements at least two weeks before school starts so we can arrange staffing etc.
Teachers’ Strikes: In the event of children not being able to attend school in the case of a Teachers Strike we will be open from 7:30am – 6:00pm to care for the children, when possible, and as needed,(staffing & venue permitting) for the duration of the strike. The parents must inform us of this need and priority will be given to children who normally attend
on any given day. Appropriate daily fees will be charged to cover the extra care. Only Full Day care will be offered during this time and spaces may be limited.
Please note: Registrations will not be accepted without payment and that once booked no money can be refunded.
If the occasional additional day of care is required 24hrs. notice must be given to the Supervisor by phone or in writing.
Once booked the appropriate fee for the required Session is due, payable and non-refundable.
This fee must be paid on or before collection of your child on the required day. In the case of multiple days all days need to be paid for on or before the first additional day.
If a parent has a flexible work schedule, we are happy to accommodate their care needs, space permitting. We require as much notice as possible. This is especially important if transport is required. If the schedule is known ahead of time then a calendar with the days required is very useful for us to have. You must commit to a certain number of days per week/month. This is not drop-in care.